Daily Workflows

Use these workflows to keep stakeholder management practical and repeatable.

Workflow 1: Map stakeholders in the Power vs Interest grid

  1. Open the project’s Stakeholder Map.
  2. Add or review stakeholders for the current phase.
  3. Set Power and Interest for each stakeholder.
  4. Validate quadrant placement with your core team.
  5. Reassess ratings when project scope, ownership, or risk changes.

Quick scoring guide

  • Power high: can block, approve, or redirect work
  • Interest high: actively engaged in outcomes or decisions
  • When unsure, start conservative and revisit after one sprint

Workflow 2: Run your communication command center

  1. Open communication tasks.
  2. Create tasks tied to specific stakeholders.
  3. Set owner, due date, and objective (for example: decision needed, update required).
  4. Progress tasks through your normal delivery cadence.
  5. Close tasks with outcome notes.

Suggested task types

  • Weekly update
  • Decision briefing
  • Risk escalation
  • Alignment meeting
  • Executive summary

Workflow 3: Review engagement gaps with SEAM

  1. Open engagement analysis.
  2. For each key stakeholder, set Current and Desired level.
  3. Identify biggest gaps first.
  4. Create targeted communication tasks for gap closure.
  5. Re-check levels in the next review cycle.

Suggested weekly routine (30-45 minutes)

  1. Update stakeholder ratings for new context.
  2. Review overdue communication tasks.
  3. Check SEAM gaps for high-power stakeholders.
  4. Assign next actions before sprint review or status report.

Common pitfalls to avoid

  • Overloading the map with every contact in the organization
  • Keeping stale scores after major project changes
  • Tracking communication tasks without owners or due dates
  • Setting desired engagement levels without a plan to reach them

Next steps